• Be a key player in WOLF’s US expansion, establishing and managing office operations from the ground up
• Earn a competitive salary of $50,000 - $60,000, with a comprehensive benefits package and opportunities for career growth
• Join a collaborative and growing team, supporting mission-critical industries in a dynamic and evolving work environment

About Wolf Advanced Technology

At Wolf Advanced Technology (WOLF), we lead the world in designing and developing rugged, field-deployable solutions that capture, process, encode, and display embedded video for the most demanding military and aerospace markets. Founded with a commitment to innovation, our advanced products meet the rigorous standards necessary for mission-critical success, serving top defence contractors and aerospace leaders globally. Our key technologies include NVIDIA, Xilinx, and AMD processing units, which power our cutting-edge solutions for AI machine vision, neural network-based deep learning, and more. 

Our high-energy, results-driven team thrives in an environment of rapid business growth and continuous innovation. At WOLF, we cherish a culture of collaboration where every voice is valued. If you excel in fast-paced development and are excited by leading-edge technology, WOLF is the company for you. Join us and contribute to groundbreaking, lifesaving, mission-critical systems.

For more information, please visit our website: wolfadvancedtechnology.com

About the Opportunity

WOLF is looking for a full-time Office Coordinator & Administrator based in Melbourne, FL. As WOLF continues its exciting growth in the US, this role will be the first on-site team member, responsible for establishing and maintaining a smooth, efficient, and well-organized office environment.

Reporting to the General Manager, USA, and working closely with the Canadian operations team, you will play a pivotal role in supporting both operational and administrative functions as the company expands.

In this position, you will be primarily responsible for office coordination, administrative support, and operational efficiency, ensuring a functional and professional workplace for the growing US team.

More specifically, your responsibilities include but are not limited to:

• Managing office operations, including ordering supplies, handling shipments, and overseeing office setup
• Coordinating schedules, travel arrangements, and meetings for the US team
• Assisting with administrative onboarding of new employees and maintaining records
• Handling general inquiries, mail distribution, and office communications
• Supporting light accounting tasks such as payroll coordination and budgeting
• Updating office policies, procedures, and documentation in alignment with WOLF Canada
• Acting as the primary on-site contact for IT setup, facility needs, and vendor coordination
• Ensuring a professional, welcoming, and efficient office environment
• Performing additional administrative and operational duties as required

About You

To qualify, you will need a high school diploma or equivalent and 3+ years of experience in an administrative or office coordination role, handling logistics and scheduling.

The following are required:

• A valid driver’s license and access to a reliable vehicle
• Ability to undergo a criminal background check
• Willingness and ability to travel locally for occasional office-related errands
• A valid passport or the ability to obtain one before starting, as travel to Canada (up to four times per year) is required for training and company events

Additionally, the following skills and background will be highly valued:

• Proficiency in Microsoft Office Suite (Excel, Outlook, Word)
• Experience with shipping logistics and inventory management
• Professionalism and discretion in handling sensitive information, including payroll support, vendor coordination, and office policies
• Ability to establish and manage office operations in a growing environment
• Familiarity with payroll or HR systems such as ADP (asset)
• Strong organizational, problem-solving, and time management skills
• Excellent written and verbal communication skills to handle inquiries and coordinate with remote teams
• A professional, friendly, and approachable demeanor to create a welcoming office environment

As our ideal candidate, you are resourceful, self-sufficient, and highly organized, capable of keeping operations running smoothly without constant oversight. You thrive in a role where ownership and accountability matter, bringing a structured and proactive approach to day-to-day tasks. Your strong communication and interpersonal skills will enable you to work effectively with both the US and Canadian teams, ensuring seamless coordination across locations.

This role is at the heart of WOLF’s US expansion, providing the opportunity to build and refine office operations from the ground up. As the first on-site team member, you will lay the foundation for a well-run, efficient workplace and play a key role in supporting future team growth. We are looking for someone who is trustworthy, adaptable, and ready to take on a role that will evolve as the company grows.

About the Benefits

In recognition of your hard work and dedication, you will receive a competitive annual salary of $50,000 - $60,000, negotiable based on skills and experience, along with an excellent benefits package, including:

• Comprehensive health coverage, including medical, dental, vision, and prescription benefits
• Short-term and long-term disability insurance, along with life insurance for added security
• 401(k) retirement plan with employer contributions
• Two weeks of vacation plus an additional week off during the holidays
• Opportunities for professional development and career growth, with the chance to expand your role as the US office grows
• Gas mileage reimbursement for work-related travel
• An inclusive and supportive culture with annual team events, including company gatherings and holiday celebrations

Join us at WOLF and be part of a team dedicated to delivering mission-critical solutions for the world's most demanding markets. Apply today!